Privacy Policy

The organization Courses Thématiques places great importance on the protection of personal information. In this Policy, you will learn how our organization collects, uses, and discloses the personal information you may provide when using our website, products, and services, including electronic and other tools, applications, event registration pages, publications, and newsletters.

By using the Courses Thématiques website, you acknowledge that you have read and understood this Policy and that you consent to the collection, use, and disclosure of your personal information in accordance with this Policy. If you do not wish for us to use your personal information through the use of our services as described in this Policy, you should not use our services.

We use the information we collect in accordance with:

Canada’s Personal Information Protection and Electronic Documents Act;
Québec’s Act respecting the protection of personal information.

Scope and responsibility

The organization Courses Thématiques is committed to respecting and applying the principles relating to the protection of personal information.

The organization Courses Thématiques is responsible for all personal information under its control, including information entrusted to a third party for processing purposes.

What personal information may we collect when you use our services?

Name;
Date of birth, age, sex, citizenship;
Telephone number;
Residential address;
Email address;
Billing information collected during purchases on the Race Roster web platforms (address, first and last name, email address);
Personal information you voluntarily provide to us (in an email, by sharing comments through our web platform, etc.).

Why do we collect your personal information?

The organization Courses Thématiques may use your personal information for the following purposes:

To provide you with our services;
To manage our relationship with you and deliver customer service;
To identify you in our system;
To manage our organization and its activities;
To respond to questions you submit through our web platform, by email, or by phone;
To contact you for fundraising purposes;
To facilitate and process your registration for certain events and services;
To authenticate you when you log into your account;
To communicate with you by email about our events;
To provide and evaluate the programs for which you are registered;
To collect payment for purchases of merchandise or online registrations; ● To issue tax receipts, where applicable;
To follow up on communications with you;
To improve our web platforms and facilitate the development of new services, tools, and features that meet your needs;
For market segmentation in order to identify target audiences;
For any other purpose permitted or required by law.

When do we collect your personal information?

We may collect your personal information when you use the Services and voluntarily provide it. For example, we may ask you to provide personal information if you:

Use our Services;
Make a donation;
Purchase an item through our web platforms;
Use our online tools;
Send a question or comment to our organization by email or through our web platforms;
Participate in an event organized by or associated with Courses Thématiques;
Subscribe to electronic communications, such as our newsletter;
Use features of our web platforms that require personal information;
Apply for a job or internship.

Personal information displayed, used, or disclosed through a social media page of the organization or any other platform used by Courses Thématiques (e.g., Race Roster) is governed by the policies of those platforms and is not subject to this Policy.

Use, disclosure, and retention of personal information

Your personal information will not be used without your consent for purposes other than those for which it was collected, except as permitted by applicable laws.

The organization Courses Thématiques may use or disclose personal information for other purposes if the individual concerned consents or if required by law, for example:

With service providers who assist Courses Thématiques in its activities and services, including customer service, monitoring and analyzing activity on our web platforms, and operating and maintaining our web platforms. These service providers and business partners may use your personal information only for the purposes described in this Policy;
When necessary to protect the safety, property, or other rights of the organization, its representatives, and users of the Services, including to detect and protect against fraud;
If we sell or transfer all or part of our organization or assets to an affiliated company or a third party. Your personal information will continue to be subject to the existing Policy unless you consent to the privacy policy of the acquiring company or third party;
With other non-profit organizations, unless you have opted out. You always have the option to be removed from our contact lists;
With your consent or where required or permitted by law.

Links to other websites

Our web platforms may contain links to other websites or Internet resources, including those belonging to our sponsors, partners, or collaborators. When you click on one of these links, you enter another website or Internet resource that may collect information about you voluntarily or through cookies or other technologies.

We are not responsible for the privacy practices or content of any website operated by a third party. We encourage you to review and carefully read the privacy policy of each website you visit.

Banking transactions

Race Roster transactional websites

If you make a credit card payment through our organization, your information is processed by Race Roster. Please refer to their Privacy Policy.

Cookies and other similar technologies

During your interactions with the Services, we may use technology or automated data collection services to record and collect information that identifies your computer, tracks your use of our web platforms, and collects other personal information and information about your Internet browsing habits.

These data collection technologies may include cookies, web beacons, and other similar markers used on our web platforms.

Being able to access cookies allows us to personalize our web platforms and improve your experience. We may also include web beacons in HTML-formatted email messages we send to determine which emails have been opened.

Information tracked using these mechanisms includes, but is not limited to:

Your IP address;
The type of browser and operating system used;
The pages of our web platforms you visit;
Other websites you visit before visiting our web platforms.

Please note that only Courses Thématiques may use web beacons on its web platforms. Cookies do not collect or contain any of your personal information.

You can configure your Internet browser to notify you when cookies are being set. You may decide whether to accept cookies on a case-by-case basis or refuse all cookies. However, refusing cookies may limit how you can use our web platforms.

Google Analytics

Our web platforms use Google Analytics, a web analytics service provided by Google Inc. (“Google”). Google Analytics uses cookies, which are data files stored on your computer, to analyze how you use our web platforms. The information generated by cookies about your use of our web platforms (including your IP address) is transmitted to and stored on Google servers in the United States. Google will use this information to evaluate your use of our web platforms, compile reports on website activity for our administrators, and provide details of other Internet-related activities.

By using our web platforms, you consent to the processing of data about you by Google in the manner and for the purposes described above. Consent for the collection and retention of data may be withdrawn at any time by clicking the following link: https://tools.google.com

Security

To protect your personal information, Courses Thématiques uses security measures that take into account the sensitivity of such information.

We maintain reasonable technical, physical, and administrative safeguards to protect your personal information against loss, theft, and unauthorized access. All personal information you provide is transmitted through a secure server located in Canada.

Unfortunately, the security of data transmission over the Internet cannot be fully guaranteed. As a result, while we are fully committed to protecting your personal information, we cannot ensure or guarantee the security of any information or personal data you provide.

We also take reasonable steps to ensure that employees and volunteers of Courses Thématiques understand the importance of maintaining the confidentiality of personal information and that unauthorized individuals do not have access to personal information in our possession or that we have disposed of.

Access to and accuracy of your personal information

You may request access to the personal information we hold about you or request that updates or changes be made by contacting us using the contact details provided below. We will respond to your request within the timeframes required by applicable laws.

Email communications

The organization Courses Thématiques complies with Canada’s Anti-Spam Legislation (CASL) and will not send you electronic communications that contravene this law.

Each of our emails will include the option and instructions to unsubscribe if you no longer wish to receive emails from Courses Thématiques. You may unsubscribe by clicking the link provided in the email or by sending an email to info@coursesthematiques.com. If we do not have your consent to send electronic communications, we will contact you only for the limited purposes permitted under CASL.

Changes to this policy

The organization Courses Thématiques may, from time to time and at its sole discretion, amend this Policy without prior notice. The collection, use, and disclosure of your personal information by Courses Thématiques are governed by the version of this Policy in effect at the time. We will post the most recent version on our web platforms. Please review this Policy periodically to stay informed of any updates or changes. Your continued use of our web platforms following changes to this Policy constitutes your consent to its terms.

Your consent

When you use our Services and provide us with your personal information, you consent to the organization Courses Thématiques collecting your personal information and knowingly consent to the collection, use, disclosure, and transfer of your personal information in accordance with this Policy. If you do not wish for us to use your personal information through the use of our Services as described in this Policy, you should not use our Services. If you do not understand the nature, purpose, and consequences of the collection, use, and disclosure of your personal information by Courses Thématiques, please do not use the Services, do not provide any personal information, and contact us using the details below so that we may address your questions or concerns.

Subject to legal and contractual requirements, you may refuse or withdraw your consent for certain purposes identified in this Policy at any time by contacting us using the details below. If you refuse or withdraw your consent, you acknowledge that Courses Thématiques may not be able to provide you with, or continue to provide you with, certain services or information that may be useful to you.

Filing a complaint

You are given the opportunity to file a complaint in the event of non-compliance with the principles relating to the protection of personal information. The complaint handling process, including its analysis, is carried out within 60 business days following receipt of all information necessary for its review, and/or within any additional time required to complete the analysis.

If you have any questions, comments, or concerns regarding this Policy, or if you choose to:

Access the personal information you have provided to us to verify its accuracy, update it, or have it removed from our records;
Request that we stop sending you electronic communications or otherwise contacting you;
Report any breach of this Policy;

Please contact the person responsible for the protection of personal information as follows:

Email: info@coursesthematiques.com

Policy approved by: Board of Directors of Courses Thématiques

Effective date: December 18, 2025

Last updated: December 18, 2025